Board Policies and Administrative Procedures

Introduction

The Board of Trustees of the Santa Barbara Community College District has adopted the District Mission Statement and the following Board policies to describe the operations of the Board and broadly govern the District consistent with legal requirements and the Board’s responsibilities. The authority for these policies arises from California law including the Education and Government Codes, Title 5 of the California Code of Regulations, and accreditation standards.

In adopting these policies the Board intends to focus the District upon its mission and on institutional success and to foster public understanding and support of the District and its educational programs. These policies apply to and provide direction to the District, its employees, and the Board as they carry out their responsibilities.  

Board policies implement and interpret the law and applicable standards. They are not intended to and cannot conflict with or override the law. If a conflict arises, the applicable law prevails. Similarly, the District has collective bargaining agreements with many of its employees that may alter or expand upon aspects of these policies to the extent allowed and agreed.

Board policies do not cover all laws and requirements that apply to the District. Many of the policies repeat some, but not all, aspects of existing law in order to highlight areas of institutional interest or facilitate understanding of requirements that govern the operations of the District. Board policies also supplement and provide more specific direction on important topics than the law or accreditation standards alone provide. Many Board policies have associated administrative procedures that contain further detail on implementing Board policies. All Board policies and associated administrative procedures are included here.

Board Action

6/23/2016 Repeal of Previous Board Policies, Administrative Procedures and Related Policy Documents. The Board policies and administrative procedures that have been adopted through this comprehensive process replace and repeal any and all former District policies and procedures, including related policy documents and appendices (such as the Rules and Regulations for Classified Employees of the Santa Barbara Community College District, March 1996). Unless subsequently added to or amended by Board action, the Board policies available on this Board Policies and Administrative Procedures webpage  constitute the official, up-to-date policies. Accompanying administrative procedures are also available on the webpage. 

Certification

Board Policies and Administrative Procedures were revised to reflect the amendment certification that was signed on September 21, 2016.  The change is as follows:Previous certification:  Instructors’ Association toNew certification: Faculty Association

Glossary of Terms

The Glossary of Terms defines the District's key titles and terminology used throughout the board policies and administrative procedures.    

Chapter 1: The District

Chapter 2: Board of Trustees

Chapter 3: General Institution

Chapter 4: Academic Affairs

Chapter 5: Student Services

Chapter 6: Business and Fiscal Affairs

Chapter 7: Human Resources

Board Policies	Administrative Procedures
Chapter 1     The District
BP 1100 Santa Barbara Community College District
BP 1200 Mission
Chapter 2     Board of Trustees
BP 2010 Board Membership
BP 2015 Student Trustee	AP 2015 Student Trustee
BP 2100 Board Elections
BP 2105 Election of Student Trustee	AP 2105 Election of Student Trustee
BP 2110 Vacancies on the Board	AP 2110 Vacancies on the Board
BP 2130 Term Limits
BP 2200 Board Duties and Responsibilities
BP 2210 Officers
BP 2220 Committees of the Board
BP 2305 Annual Organizational Meeting
BP 2310 Regular Meetings of the Board
BP 2315 Closed Sessions
BP 2320 Special and Emergency Meetings	AP 2320 Special and Emergency Meetings
BP 2330 Quorum and Voting
BP 2340 Agendas	AP 2340 Agendas
BP 2345 Public Participation at Board Meetings
BP 2350 Speakers
BP 2355 Decorum
BP 2360 Minutes
BP 2365 Recording
BP 2410 Board Policies and Administrative Procedures	AP 2410 Board Policies and Administrative Procedures
BP 2430 Delegation of Authority to the Superintendent/President
BP 2431 Superintendent/President Selection	AP 2431 Superintendent/President Selection
BP 2432 Superintendent/President Succession
BP 2435 Evaluation of the Superintendent/President	AP 2435 Evaluation of the Superintendent/President
BP 2510 Participation in Local Decision-Making	AP 2510 Participation in Governance and Local Decision-Making
BP 2610 Presentation of Collective Bargaining Proposals
BP 2710 Conflict of Interest	AP 2710 Conflict of Interest
	AP 2712 Conflict of Interest Code
	AP 2714 Distribution of Tickets or Passes
BP 2715 Code of Ethics/Standards of Practice
BP 2716 Political Activity
BP 2717 Personal Use of Public Resources
BP 2720 Communications among Board Members
BP 2725 Board Member Compensation
BP 2730 Board Member Health Benefits
BP 2735 Board Member Travel	AP 2735 Board Member Travel
BP 2740 Board Education
BP 2745 Board Self-Evaluation
BP 2750 Board Member Absence from the State
Chapter 3     General Institution
BP 3050 Institutional Code of Professional Ethics
BP 3052 Employee Student Relationships
BP 3100 Organizational Structure	AP 3100 Organizational Structure
BP 3200 Accreditation	AP 3200 Accreditation
BP 3250 Institutional Planning	AP 3250 Institutional Planning
BP 3255 Program Evaluation	AP 3255 Program Evaluation
BP 3280 Grants	AP 3280 Grants
BP 3300 Public Records	AP 3300 Public Records
BP 3310 Records Retention and Destruction	AP 3310 Records Retention and Destruction
BP 3400 Protected Classes
BP 3410 Nondiscrimination	AP 3410 Nondiscrimination
BP 3420 Equal Employment Opportunity	AP 3420 Equal Employment Opportunity
BP 3430 Prohibition of Harassment	AP 3430 Prohibition of Harassment
BP 3433 Prohibition of Sexual Harassment Under Title IX	AP 3433 Prohibition of Sexual Harassment Under Title IX: Definitions
	AP 3434 Responding to Harassment Based on Sex Under Title IX
	AP 3435 Discrimination and Harassment Complaints and Investigations
BP 3440 Service Animals	AP 3440 Service Animals
BP 3445 Animals on Campus	AP 3445 Animals on Campus
BP 3500 Campus Safety	AP 3500 Campus Safety
BP 3501 Campus Security and Access	AP 3501 Campus Security and Access
BP 3505 Emergency Operations Plan	AP 3505 Emergency Operations Plan
BP 3510 Workplace Violence	AP 3510 Workplace Violence
BP 3515 Required Reporting of Crimes	AP 3515 Required Reporting of Crimes
	AP 3516 Registered Sex Offender Information
BP 3518 Child Abuse Reporting	AP 3518 Child Abuse Reporting
BP 3520 Local Law Enforcement	AP 3520 Local Law Enforcement
BP 3530 Weapons on Campus	AP 3530 Weapons on Campus
BP 3540 Sexual and Other Assaults on Campus	AP 3540 Sexual and Other Assaults on Campus
BP 3550 Drug Free Environment and Drug Prevention Program	AP 3550 Drug Free Environment and Drug Prevention Program
BP 3555 Tobacco-Free and Smoke-Free Campus
BP 3560 Alcoholic Beverages	AP 3560 Alcoholic Beverages
BP 3710 Copyright Compliance	AP 3710 Copyright Compliance
BP 3715 Intellectual Property	AP 3715 Intellectual Property
BP 3720 Computer and Network Use	AP 3720 Computer and Network Use
BP 3725 Information and Communications Technology Accessibility and Acceptable Use	AP 3725 Information and Communications Technology Accessibility and Acceptable Use
BP 3730 Web Standards	AP 3730 Web Standards
BP 3810 Claims Against the District	AP 3810 Claims Against the District
BP 3820 Gifts
	AP 3830 Art in Public Places
BP 3900 Speech: Time, Place, and Manner	AP 3900 Speech: Time, Place, and Manner
Chapter 4     Academic Affairs
BP 4010 Academic Calendar	AP 4010 Academic Calendar
BP 4020 Curriculum	AP 4020 Curriculum
BP 4021 Establishing, Modifying or Discontinuing Programs
	AP 4022 Course Approval
BP 4025 Philosophy and Criteria for AS Degree & GE	AP 4025 Philosophy and Criteria for AS Degree & GE
	AP 4026 Philosophy and Criteria for International Ed
BP 4030 Academic Freedom
BP 4040 Library Services	AP 4040 Library Services
BP 4050 Articulation	AP 4050 Articulation
BP 4070 Course Auditing	AP 4070 Course Auditing
BP 4100 Graduation Requirements for Degrees and Certificates	AP 4100 Graduation Requirements for Degrees and Certificates
BP 4101 Independent Study	AP 4101 Independent Study
BP 4102 Career and Technical Programs	AP 4102 Career and Technical Programs
BP 4103 Cooperative Work Experience	AP 4103 Cooperative Work Experience
BP 4104 Contract Education	AP 4104 Contract Education
BP 4105 Distance Education	AP 4105 Distance Education
BP 4220 Standards of Scholarship
	AP 4222 Basic Skills Coursework
BP 4225 Course Repetition	AP 4225 Course Repetition
BP 4226 Multiple and Overlapping Enrollments	AP 4226 Multiple and Overlapping Enrollments
	AP 4227 Repeatable Courses
	AP 4228 Course Repetition: Significant Lapse of Time
BP 4230 Grading and Academic Record Symbols	AP 4230 Grading and Academic Record Symbols
BP 4231 Grade Changes	AP 4231 Grade Changes
	AP 4232 Pass/No Pass
BP 4235 Credit for Prior Learning	AP 4235 Credit for Prior Learning
	AP 4236 Advanced Placement Credit
BP 4240 Academic Renewal	AP 4240 Academic Renewal
BP 4250 Probation, Dismissal, and Readmission	AP 4250 Probation
	AP 4255 Dismissal and Readmission
BP 4260 Prerequisites, Corequisites, Advisories, and Limitations on Enrollment	AP 4260 Prerequisites, Corequisites, Advisories, and Limitations on Enrollment
BP 4300 Field Trips and Excursions	AP 4300 Field Trips and Excursions
BP 4400 Community Services Programs
	AP 4500 Student News Media
	AP 4610 Instructional Service Agreements
Chapter 5     Student Services
BP 5010 Admissions and Dual (Concurrent) Enrollment	AP 5010 Admissions
	AP 5011 Admission and Dual (Concurrent) Enrollment of High School and Other Young Students
BP 5012 International Students	AP 5012 International Students
	AP 5013 Students in the Military
BP 5015 Residence Determination	AP 5015 Residence Determination
BP 5020 Nonresident Tuition	AP 5020 Nonresident Tuition
BP 5030 Fees	AP 5030 Fees
	AP 5031 Instructional Materials Fees
BP 5035 Withholding of Student Records	AP 5035 Withholding of Student Records
BP 5040 Student Records, Directory Information, and Privacy	AP 5040 Student Records, Directory Information, and Privacy
	AP 5045 Student Records-Challenging Content and Access Log
BP 5050 Student Equity and Achievement Program	AP 5050 Student Success and Support Program
BP 5052 Open Enrollment	AP 5052 Open Enrollment
BP 5055 Enrollment Priorities and Limitations	AP 5055 Enrollment Priorities
BP 5070 Attendance	AP 5070 Attendance
BP 5075 Course Adds, Drops, and Withdrawals	AP 5075 Course Adds, Drops, and Withdrawals
BP 5100 Student Support Services
BP 5110 Counseling	AP 5110 Counseling
BP 5120 University Transfer Center	AP 5120 University Transfer Center
BP 5130 Financial Aid	AP 5130 Financial Aid
BP 5140 Disability Services and Programs for Students	AP 5140 Disability Services and Programs for Students
BP 5150 Extended Opportunity Programs and Services	AP 5150 Extended Opportunity Programs and Services
	AP 5160 Veterans' Support
	AP 5170 Career Services
	AP 5180 Student Activities
BP 5190 President's Honor Roll
BP 5200 Student Health Services	AP 5200 Student Health Services
	AP 5203 Lactation Accommodation
BP 5205 Student Accident Insurance
BP 5210 Communicable Disease	AP 5210 Communicable Disease
BP 5300 Student Equity	AP 5300 Student Equity
BP 5400 Associated Student Government	AP 5400 Associated Student Government
BP 5410 Associated Student Government Elections	AP 5410 Associated Student Government Elections
BP 5420 Associated Student Government Funds	AP 5420 Associated Student Government Funds
BP 5500 Standards of Student Conduct	AP 5500 Standards of Student Conduct
BP 5510 Student Organizations: Off-Campus	AP 5510 Student Organizations: Off-Campus
	AP 5520 Student Discipline Procedures
	AP 5530 Student Rights and Grievances
BP 5550 Academic Integrity	AP 5550 Academic Integrity
BP 5570 Student Credit Card Solicitation and Use	AP 5570 Student Credit Card Solicitation
	AP 5610 Voter Registration
BP 5700 Intercollegiate Athletics	AP 5700 Intercollegiate Athletics
BP 5800 Prevention of Identity Theft in Student Financial Transactions	AP 5800 Prevention of Identity Theft in Student Financial Transactions
Chapter 6     Business and Fiscal Affairs
BP 6100 Delegation of Authority, Business and Fiscal Affairs	AP 6100 Delegation of Authority, Business and Fiscal Affairs
BP 6150 Designation of Authorized Signatures	AP 6150 Designation of Authorized Signatures
BP 6200 Budget Preparation	AP 6200 Budget Preparation
BP 6225 Principles of Budget Development
BP 6250 Budget Management	AP 6250 Budget Management
BP 6300 Fiscal Management	AP 6300 Fiscal Management
BP 6305 Reserves
BP 6307 Debt Issuance and Management	AP 6307 Debt Issuance and Management
BP 6320 Investments	AP 6320 Investments
	AP 6322 Employee Indemnity Bonds
BP 6325 Payroll	AP 6325 Payroll
BP 6330 Purchasing	AP 6330 Purchasing
BP 6340 Contracts	AP 6340 Bids and Contracts
	AP 6345 Bids and Contracts: UPCCAA
	AP 6350 Contracts: Construction
	AP 6355 Contracts: Job Order Contracts
	AP 6360 Contracts: Electronic Systems and Materials
	AP 6365 Contracts: Accessibility of Information Tech
	AP 6370 Contracts: Personal Services
	AP 6380 Vendors
BP 6400 Financial Audits	AP 6400 Financial Audits
BP 6500 Property Management	AP 6500 Property Management
BP 6520 Security for District Property
	AP 6530 District Vehicles
	AP 6535 Use of District Equipment
BP 6540 Insurance	AP 6540 Insurance
BP 6550 Disposal of District Personal Property	AP 6550 Disposal of District Personal Property
BP 6600 Capital Construction	AP 6600 Capital Construction
BP 6620 Naming of Buildings, Facilities, Grounds, and Programs in Appreciation and Recognition for Contributions	AP 6620 Naming of Buildings, Facilities, Grounds, and Programs in Appreciation and Recognition for Contributions
BP 6700 Civic Center Use	AP 6700 Civic Center Use
BP 6740 Citizens' Bond Oversight Committee	AP 6740 Citizens' Bond Oversight Committee
BP 6750 Parking	AP 6750 Parking
BP 6760 Bicycles, Skateboards, Roller Blades, and Similar Roller Devices	AP 6760 Bicycles, Skateboards, Roller Blades and Similar Roller Devices
BP 6800 Health and Safety	AP 6800 Health and Safety
	AP 6850 Hazardous Materials
BP 6900 Campus Store	AP 6900 Campus Store
BP 6910 Student Housing
Chapter 7     Human Resources
BP 7100 Diversity in Employment
BP 7120 Recruitment and Selection	AP 7120 Recruitment and Selection
	AP 7125 Verification of Eligibility for Employment
	AP 7126 Background Checks
BP 7130 Compensation
BP 7140 Collective Bargaining
BP 7145 Personnel Files	AP 7145 Personnel Files
BP 7150 Employee Performance Evaluations
	AP 7151 Evaluation of Faculty
BP 7160 Professional Development	AP 7160 Professional Development
BP 7210 Academic Employees: Faculty	AP 7210 Academic Employees: Faculty
BP 7211 Faculty Service Areas, Minimum Qualifications, and Equivalencies	AP 7211 Faculty Service Areas, Minimum Qualifications, and Equivalencies
BP 7212 Part-Time and Temporary Faculty	AP 7212A Part-Time Faculty
	AP 7212B Temporary Contract Faculty
	AP 7214 Part Time Faculty: Office Hours
BP 7215 Probationary Contract Faculty
BP 7216 Faculty Grievances	AP 7216 Faculty Grievances
	AP 7220 Department Chairpersons
BP 7230 Classified Employees
	AP 7232 Classification Review
	AP 7233 Work Out of Classification
	AP 7234 Overtime
	AP 7236 Substitute and Short Term Employees
BP 7240 Confidential Employees	AP 7240 Confidential Employees
BP 7250 Academic Employees: Educational Administrators	AP 7250 Academic Employees: Educational Administrators
BP 7260 Classified Supervisors and Managers
	AP 7270 Student Workers
BP 7310 Nepotism	AP 7310 Nepotism
BP 7330 Communicable Disease	AP 7330 Communicable Disease
	AP 7336 Certification of Freedom from Tuberculosis
	AP 7337 Fingerprinting
BP 7340 Leaves
BP 7341 Sabbatical Leaves	AP 7341 Sabbatical Leaves
	AP 7343 Industrial Accident and Illness Leave
	AP 7344 Notifying the District of Illness
BP 7345 Catastrophic Leave Program
	AP 7348 Accommodations
BP 7350 Resignations or Retirements
BP 7360 Discipline: Academic Employees
BP 7361 Dismissal: Academic Employees
BP 7362 Reduction in Faculty
BP 7365 Discipline: Classified Employees	AP 7365 Discipline and Dismissals-Classified Employees
BP 7370 Political Activity	AP 7370 Political Activity
	AP 7371 Personal Use of Public Resources
BP 7380 Eligibility for Retiree Health Benefits	AP 7380 Retiree Health Benefits
BP 7385 Salary Deductions
BP 7400 Travel and Conference	AP 7400 Travel and Conference
	AP 7500 Professional Volunteers
BP 7510 Domestic Partners
BP 7600 District Security	AP 7600 District Security
BP 7700 Whistleblower Protection	AP 7700 Whistleblower Protection
BP 7800 Incompatible Activities